§ 1: Name and Registered Office

a. The association is called “International Association of Book and Paper Conservators”, abbreviated IADA e.V. and is a registered charity in Germany.
b. The registered office of the association is Göttingen.

§ 2: Aims

The IADA e.V. aims at the professional education of conservators, the support of young talent, mutual professional exchange, the representation of professional interests and the cultivation of cooperation and respect among colleagues. The association has an international area of activity, regardless of national or international borders. The association maintains the connection to establishments working in the same field. The association fulfils its tasks through collaboration of its members, international conferences and/or congresses and exhibitions, expert committees and working groups, and the publication of an information leaflet. The publication platform of the association is the information leaflet “IADA e.V. Reports / Mitteilungen der IADA e.V.”.

§ 3: Charitable Status

The association’s pursuits are exclusively and completely non-profit in accordance with the section “tax-privileged purposes” of the tax law. The association acts altruistically and does not pursue activities for its own economic advantage. The resources of the association may only be used for statutory purposes. The members shall not receive any sums from the association’s resources. No person may benefit from expenses unrelated to the association’s aims or by disproportionately high remuneration.

§ 4: Fiscal Year

The fiscal year is the calendar year. The first short fiscal year ends on 31 December 2007.

§ 5: Membership

a. Any person involved in the conservation and restoration of art and cultural heritage can become a member. Applications are to be made in writing, admission is decided upon by the board. The membership does not represent a professional qualification. It is not allowed to advertise membership of the IADA e.V.
b. Associated members may also be juristic persons of private and public law who are interested in exchanging knowledge with the IADA e.V. They have no voting rights.
c. Persons who have provided exceptional services to IADA e.V. or its aims can be appointed honorary members.
d. The membership ends
– with death of the member, and in the case of juristic persons with their dissolution.
– through a written retirement declaration delivered to the board three months before the end of the fiscal year.
– by exclusion from the association. The excluded member has the right to appeal against the member’s assembly; the judge’s decision is final.
– through removal from the membership list. The removal of the member by the board can occur if the member has been in arrears with contributions for more than one year. Prior to removal a request for payment and information regarding possible legal consequences is sent to the member in writing to his/her last known address. The removal follows if the arrears are not fully paid within four weeks. The removal does not release the member from his/her obligation to settle the balance of arrears.

§ 6: Membership Contributions

Each member pays an annual contribution for the fulfilment of the tasks. The amount of the contribution is fixed by the proposal of the board via the members meeting.
Honorary members are non-contributory. Each member is obliged to provide his most current address. In the case of the requirement for address detection, the association is entitled to a lump sum of EUR 50. The financial means of IADA e.V. are applied by the board after due assessment and within consideration of the budget. The financial means serve exclusively for the purpose of the tasks and goals named in § 2 with consideration of the prerequisites named in § 3. The board are to present the accounts to the general members meeting.

§ 7: Association Bodies

The bodies of the association are:
1. the general members meeting
2. the board

§ 8: The General Members Meeting

a. The general members meeting takes place every four years and is, if possible, to be carried out within the context of professional meetings or conferences. The convening of the general members meeting takes place via the publication of the meeting’s time, place and agenda, if necessary with attachments on the IADA homepage, at least one month prior to the announcement of the agenda. An extraordinary resolution is possible via written survey with ballot. In all decisions, the simple majority counts.
b. The general members meeting has the following specific tasks:
– confirmation of the budget for the coming four fiscal years
– acceptance and formal approval of the board statement of accounts
– election of the board
– confirmation of the membership contributions
– decision on amendments to the bylaws and dissolution of the organisation
– decision on the appeal of a member against his exclusion by the board.
c. To make changes to the statutes a three-quarter majority of members present at the general members meeting is required; to make changes to the aims of the association a three-quarter majority of all members is required.
d. The board must immediately call a general members meeting if required in the interests of the association or if at least 20% of the members demand this with a statement of reason and purpose.
e. The resolutions of the general members meeting are to be recorded in the minutes which must be signed by the chairman of the meeting.
f. The quorum of the general members meeting is given if at least 10% of full members are present. If this is not the case, a new general members meeting is to be convened within 3 months. This quorum is irrespective of the number of members present.

§ 9: Congresses

The organizers of the IADA congress can make available an advisor to the board that is eligible to participate in the board meetings without the right to vote.

§ 10: The Board

The board consists of the executive committee and the extended committee each of which comprises of five members.

Executive committee:

Editor (editor of the IADA communications)
Coordinator (secretary)

Extended committee:

Five further members
The members of the executive committee are selected jointly in a secret election for a term of four years each after presentation by the president. The extended members of the executive committee are also selected for a term of four years via secret election at the general members meeting. Proposals for election can be submitted in writing to the president of IADA e.V. until immediately before the start of the general members meeting. The executive committee remains in office until the next election. If a member of the executive committee withdraws during his term in office, the executive committee will elect a substitute for the remainder of his term of office. Minutes are to be recorded at each executive committee meeting which must be signed by a member of the executive committee. The executive committee issues its own rules of procedure. The members of the executive committee are voluntary. Expenses are reimbursed.

§ 11: President and Quorum

The association is represented in and out of court by the president, who has sole representation authority. The remaining members have, in pairs, authority of joint representation. The executive committee constitutes a quorum with five members. In the event of a tied vote the president’s vote is doubled.

§ 12: Treasury Management

The treasurer manages the businesses under the direction of the executive committee; he/she is responsible for the accounting and generates the annual accounts. The calendar year counts as the fiscal year. The cash audit is carried out by two auditors selected by the general members meeting. The inspection can also be carried out at the business office by a legal person.

§ 13: Expert Committees and Working Teams

For the execution of the association’s tasks the executive committee may, drawing on scientific advice, use expert committees; expert committees can themselves also be subdivided into working groups. The leaders of expert committees and working groups must be members of IADA e.V.

§ 14: Dissolution of the Association and Seizure of the Associations Assets

a. The general members meeting decide on the dissolution of the IADA e.V.
b. A dissolution decision requires three-quarters of the votes represented.
c. The appropriation of the assets must be determined in the dissolution
Literature and further specialist material are to be handed over, if possible, to another conservation institution or collection. The assets are transferred to ICOM-CC or a similar organization. The liquidators are the final officiating members of the executive committee. These statutes were decided in the general members meeting of the IADA at the 20 September 2007 in Vienna.